Estimating Procedures
To help facilitate the flow of private, secured information and communications between our member-service partners and their clients, we’ve developed our own proprietary, Renovation Management Platform.
This unique system enables all project-related information to be entered, updated and tracked 24/7 by both registered clients and Co-op members alike.
For example…one of the biggest issues that most contractors and their clients face is the lack of adequate communications between the two parties throughout the estimating process, and as the project proceeds along its various stages of production.
When you request an estimate, you will have access to your own personal secured account, which will include updated status reports of the estimate process, as well as status reports on construction, progressive payment reports etc, along with the balance of your Renovation Credit Account (see Renovation Credit Program)
Please Note: If your project requires a Building Permit, The Renovation Co-op will be unable to process an estimate for your renovations until you have submitted a copy of the final drawings and a stamped permit.
If you do not have your own architect, please request an estimate for your Drawings and Permit Processing.
Note: If you hire a Co-op Member-Architectural Specialist, you will receive a rebate of up to $1,500. see Architectural Rebate
The following procedures assume that a permit has already been acquired:
Step 1: Project Assessment Report
Step 2: Submission of Bid Request
Step 3: Review of Bid Responses
Step 1: Project Assessment Report
For your Basement Apartment Renovation project, a Senior-Level Contractor is selected to conduct an Initial Site Examination of the property. He or she will first review a copy of the client’s Final Permit drawings, and then personally review the overall project with the homeowner(s).
Following the Initial Site Examination, the senior contractor submits a Project Assessment Report to the Co-op’s Bid Preparation Team.
Step 2: Preparation & Submission
of a Bid Request
Based upon the Project Assessment Report submitted by the senior-level contractor, the Co-op’s Bid Preparation Team determines the type and level of general contracting service that will be required to complete the client’s project.
A Bid Request is then submitted to a carefully targeted group of member-contactors who regularly perform the same type and level of work required by the client.
Step 3: Review of Bid Responses
Note: While it is important to ensure that all bid responses are submitted quickly, the targeted group of contractors will always be given adequate time to check availability and pricing from their sub-trades, suppliers, etc. before committing to a price.
Step 4: Automatic Request for Subsidy Funds
Upon completion of the bidding process, an automatic request is sent to the Canadian Renovation Funding Program to obtain any Subsidy Discount Funds, Rebates or Grants that may be available for the project. (see Subsidies, Rebates and Incentives)
The approval of subsidy funds for each request normally takes 4-6 hours, and is determined based upon the availability of funds at the time of the request, as well as the type of project involved and its location.
Step 5: Online Estimate Review
Upon completion of the bidding process and the automatic request for Subsidy Funds, a telephone appointment is arranged between a Co-op Service Rep and the client to simultaneously review the completed estimate.
Throughout this 5-minute Online Estimate Review, the rep verifies that the client fully understands what is being presented, and that the client can properly navigate through the estimate.
The client’s Online Estimate is divided into 2 segments:
Scope of Work: Provides a full, detailed description of the work that is to be performed
Contract Price: Displays the Final Sale Price after deductions from approved subsidy funds and rebates have been calculated, along with the portion of Renovation Credit that can be applied (if available from within the client’s Renovation Credit Account). see Renovation Credit Program
Estimate Request:
